Thank you for exhibiting at the 2023 NMHC OPTECH Conference & Expo taking place on November 1-3, 2023, at the Wynn Resort in Las Vegas, NV!
To help you prepare for the conference, we have provided a list of Exhibitor FAQs, deadlines, and important show information. Information on this page will be updated as the conference approaches.
Visit the NMHC OPTECH Website to find information on the following topics:
- Full Conference Agenda (exhibitor show schedule below)
- Registration
- Attendees List
- Hotel and Travel
- Exhibitor Listings and Floor Plan
Click here to go to the NMHC OPTECH Conference Website.
If you have additional questions, please email Melissa Rowan, Associate Vice President, Sponsorships & Exhibits, at mrowan@nmhc.org.
IMPORTANT REMINDER:
Unauthorized Solicitation Notice: Third-party vendors are aggressively soliciting exhibitors to purchase show services, display materials, audio/visual equipment, housing, and attendee lists. These solicitations are not authorized or initiated by NMHC. NMHC reminds exhibitors to only order show services from authorized vendors using the forms provided to you by NMHC. NMHC does not sell attendee lists, email addresses, or contact information. Please email sponsorships@nmhc.org if you wish to confirm the status of a vendor.
- Go to the NMHC OPTECH Website and click on the "Attendees List" tab on the left.
- If you already have an existing member or non-member account, please sign in. Otherwise, follow the instructions to create an account.
- Representatives from non-member exhibitor firms must first register as a conference attendee in order to view the Attendees List.
- Once you log in, you will be able to view attendee name, title, company, and location. Email addresses and contact information are not provided or included with any exhibitor or sponsorship package.
Exhibitors may view the official NMHC OPTECH Attendees List via the NMHC OPTECH Website.
Email addresses and contact information are not provided or included with any exhibitor or sponsorship package.
To view the official Attendees List:
Please email membership@nmhc.org if you need help accessing the NMHC OPTECH Attendees List.
Reminder: NMHC does not sell email lists. Please see the "Unauthorized Solicitation Notice" to avoid scams.
- Linear (10'x10' and 10'x20') include an 8' high back drape, 3' high side dividers, and company ID sign (includes company name and booth number.)
- Carpeting and free high-speed wi-fi are included. Exhibitors may order additional carpeting and dedicated internet services through the forms found in the Exhibitors Services Kit.
- Your booth space does NOT include furnishings of any kind, audio/visual equipment, electricity/power/lighting, labor, shipping/handling/storage, cleaning, catering, lead retrieval services. Please order these services through the Exhibitor Services Kit.
Standard Booth Display Information and Guidelines(10'x10' and larger booths in Cristal Ballroom):
Click to download the full Standard Booth Package
IAEE Display Guidelines: NMHC follows the IAEE Guidelines for Display Rules and Regulations. Exhibitors are required to adhere to these guidelines. Click here to download the IAEE Guidelines.
Hanging Signs are permitted in 20'x20' and larger island booths only.
Click to download the Exhibitor Rules and Regulations as found in the Exhibitor Contract.
- Each kiosk unit includes 1 locking cabinet, table and 2 chairs, 43” Monitor and standard HDMI connection cable, graphic printing/installation, installation/dismantling of the kiosk, 1 electrical drop, carpeting, and high-speed Wi-Fi internet access.
- Substitutions to the provided unit, furnishings, and equipment are not permitted. Additional carpeting and furnishings may not be ordered.
- Kiosk exhibitors may order additional electrical services, dedicated internet services, laptop/device/cables, and lead retrieval services at their own expense through the Exhibitor Services Kit.
- Kiosk exhibitors must supply and install their own laptop or device to connect to the provided monitor to display content. Laptop/device/cables can be ordered through the Exhibitor Services Kit.
- 39” x 12” header (Panel A)
- 18” x 18” Company logo Kick panel (Panel B)
- Note: Kiosks are placed against a wall and will not be visible to attendees. The panel facing the wall will be produced as a solid, white panel.
- Click to download the Freeman Artwork Submission guidelines for additional specs and file requirements.
- All display materials provided by the exhibitor, such as additional signage, equipment, brochures, and promotional items, must be confined to the kiosk table/countertop only.
- Additional display materials such as signage or banners, demo equipment, or furnishings are not permitted to be set-up or displayed in aisles, or next to a kiosk.
- Aisles must remain clear and free of obstacles at all times.
- Packing materials and boxes may not be stored in/under the kiosk, or in the exhibit hall.
- Sound may be used in content/videos/demos, so long as the volume is kept at a reasonable level and does not interfere with neighboring kiosks or attendees.
- Click to review all Exhibitor Rules and Regulations as found in the Exhibitor Contract.
- The monitor is a 43” display monitor. A standard HDMI connector cable is provided with the monitor.
- Kiosk exhibitors must supply and install their own laptop or device to connect to the provided monitor to display content. Laptop/device/cables can be ordered through the Exhibitor Services Kit.
- The recommended ratio for PowerPoints/display content is 16:9 or 1920x1080.
Startup Kiosks Display Information and Guidelines:
Click to download the full kiosk package and view a photo of the kiosk unit.
Kiosk Equipment and Show Services:
Kiosk Graphics:
Artwork Due September 29, 2023.
Final, print-ready graphics must be uploaded to the Freeman Box site by September 29, 2023.
SUBMIT GRAPHICS HERE: https://freemanco.app.box.com/f/fb38003773674dce9fe47fc7b53fe2eb
File names should include the company name, panel letter, and kiosk number.
Late fees may apply for any graphics submitted after September 29, 2023, and will be billed to the exhibitor.
Specs:
NMHC will email a proof of the graphics to the exhibitor for final approval prior to print (estimated early to mid-October.) Changes to artwork may result in additional fees, billed to the exhibitor.
Freeman will produce, print, and install all graphics.
Display Guidelines and Restrictions:
Please adhere to the kiosk display guidelines during the conference. Guidelines will be strictly enforced.
Monitor Specs & Info:
- Click to download the Meeting Lounge Exhibitor Package
- Wi-Fi is included
- NMHC will provide 1 half-meter sign with company logo and lounge number to designate space (info below)
- Furnishings and A/V are not included and may be ordered
- Carpeting is not permitted
- Free-standing signage and displays only; No hardwalls, backwalls, or displays are permitted to be built in hallways.
- Download the Meeting Lounge package linked above to view a full list of what is and is not included.
- Meeting Lounges will be set with 8' high black back drape and 3' high black side drape.
- Click to review all Exhibitor Rules and Regulations (also included in Exhibitor Contract.)
- Exhibitor company logo due September 29, 2023. Late artwork may incur additional production fees, to be billed to the exhibitor.
- Email logo in a hi-res vector format (such as .ai or .eps) to Melissa Rowan, mrowan@nmhc.org, by September 29, 2023
- NMHC will email a proof of the sign to the exhibitor for final approval prior to print (estimated early to mid-October.)
- Changes to artwork may result in additional fees, billed to the exhibitor.
- Freeman will produce and print the sign; sign will be placed in the exhibitor's meeting lounge prior to show open.
Booth Equipment, Information, and Display Notes for Meeting Lounges (West Promenade):
Exhibitor Logo for Sign:
- Click to download the Terrace Lounge Exhibitor Package
- Wi-Fi is included
- Outdoor Patio Lounge Seating for 4 and Coffee Table (provided by NMHC) (no substitutions)
- NMHC will provide 1 half-meter sign with company logo and lounge number to designate space (info below)
- Additional Furnishings, Audio/Visual Equipment, Carpeting/Flooring, and Electricity/Power/Lighting are not permitted.
- Free-standing limited signage and displays only. All materials must be kept within designated lounge space and may not extend into aisles.
- Items may not be left or stored in Terrace Lounges overnight.
- Download the Meeting Lounge package linked above to view a full list of what is and is not included.
- Terrace Lounges will include side dividers (material TBD) to seperate spaces
- Terrace Lounges are rain or shine; they will not close due to inclement or cold weather.
- Click to review all Exhibitor Rules and Regulations (also included in Exhibitor Contract.)
- Exhibitor company logo due September 29, 2023. Late artwork may incur additional production fees, to be billed to the exhibitor.
- Email logo in a hi-res vector format (such as .ai or .eps) to Melissa Rowan, mrowan@nmhc.org, by September 29, 2023
- NMHC will email a proof of the sign to the exhibitor for final approval prior to print (estimated early to mid-October.)
- Changes to artwork may result in additional fees, billed to the exhibitor.
- Freeman will produce and print the sign; sign will be placed in the exhibitor's terrace lounge prior to show open.
Booth Equipment, Information, and Display Notes for Terrace Lounges (Cristal Terrace):
Exhibitor Logo for Sign:
NMHC is offering the following promotional tools to help advertise your booth to attendees during OPTECH. Complete these opportunities by the dates listed below to participate.
COMPANY PROFILE: DUE SEPTEMBER 29TH
Submit profile via exhibitor dashboard. Your company profile will appear in the online exhibitor directory and later in the mobile app. Update your company profile via your exhibitor dashboard. View the link to the dashboard and your log in information in your booth confirmation email, or exhibitor update emails. i
NEW! EXHIBITOR PRIZE FORM: SUBMIT FORM BY OCT. 6TH.
Giving away a prize or hosting a drawing at your booth? NMHC will list one prize per exhibitor. Submit form here: https://www.cognitoforms.com/NMHC/_2023NMHCOPTECHExhibitorPrizeForm
NEW! BOOTH ACTIVITY FORM: SUBMIT FORM BY OCT. 6TH.
Hosting a live demo or any in-booth activities that you wish to promote to attendees? NMHC will publish up to 3 activities per exhibitor. Submit form here: https://www.cognitoforms.com/NMHC/_2023NMHCOPTECHBoothActivityForm
The NMHC OPTECH Exhibitor Services Kit is now available. Access the Exhibitor Services Kit here: https://www.freemanco.com/store/show/landing?showID=522818.
Advance Order Discount Deadline: October 2, 2023
NMHC reminds exhibitors to only order show services from authorized vendors using the forms provided to you by NMHC in the Exhibitor Services Kit. NMHC does not sell attendee lists, email addresses, or contact information. Please email sponsorships@nmhc.org if you wish to confirm the status of a vendor.
Booth Equipment: Please review the booth equipment package for your purchased booth type in the sections below to see what is and is not included with your booth space. Display restrictions apply for Startup Kiosk Exhibitors, Meeting Lounge Exhibitors, and Terrace Lounge Exhibitors.
Exhibitors may order Lead Retreival Services through NMHC's official vendor, Bravura.
Click to download order information (a link to the form is also included in the Exhibitor Services Kit.) Follow the log in instructions on the form to purchase lead services.
Note on Assigning User Licenses: Exhibitors are not yet able to assign their purchased licenses to registered staff as NMHC has not yet provided registration data to Bravura. Once registration data is imported, users will see the associated attendees under their account and can assign them licenses. NMHC does not have an exact date but will notify exhibitors when they are able to assign licenses.
Bravura is an authorized and official OPTECH vendor. NMHC reminds exhibitors to only order show services from authorized vendors using the forms provided to you by NMHC in the Exhibitor Services Kit. NMHC does not sell attendee lists, email addresses, or contact information. Please email sponsorships@nmhc.org if you wish to confirm the status of a vendor.
Hanging signs are permitted in 20’x20’ and larger island booth spaces only.
Hanging signs require prior approval. Rigging Request Instructions will be provided in the Exhibitor Services Kit (coming soon!)
Hanging signs may only be placed over the Exhibitor’s assigned booth space and cannot extend into aisles or adjoining booth spaces.
Please be mindful of the placement of walls and hanging signs when designing your display so as not to excessively block the view of other exhibitors or impede an attendee’s ability to successfully navigate the show.
Private meeting rooms are unavailable.
Hotel Suites: NMHC doe not have any hotel suites in their group block. However, exhibitors interested in reserving a hotel suite at the Wynn may contact NMHC's housing company (view the Hotel and Travel section of the NMHC OPTECH website for contact info) to inquire about rates. Hotel suites are subject to NMHC approval.
Registration is now open on the OPTECH Website.
Early registration rates increase on October 4th.
Online registration closes on October 26th.
Registration is required to reserve a hotel room in the group block. There are no exhibitor room blocks. View the OPTECH website for hotel and travel information.
NMHC does not register exhibitor attendees. Exhibitors must register all attendees and booth support staff on the NMHC website.
Complimentary Exhibitor Registrations:
Complimentary Exhibitor Registrations are full conference registrations and include access to sessions, meals, and the exhibit hall.
| Booth Size | Number of Comp. Reg. Received |
| Startup Kiosk | 2 complimentary registrations |
| 10'x10' Booth Space | 3 complimentary registrations |
| 10'x20' Booth Space | 6 complimentary registrations |
| 20'x20' Booth Space | 12 complimentary registrations |
| 20'x30' Booth Space | 18 complimentary registrations |
| 20'x40' Booth Space | 24 complimentary registrations |
| Meeting Lounge | 3 complimentary registrations |
| Terrace Lounge | 3 complimentary registrations |
Exhibitors may purchase additional registrations, as needed, at the full member or non-member rate published on the NMHC website. NMHC does not offer "Expo Only" or vendor badges.
Complimentary registrations are to be used by employees of the exhibitor firm only and may not be transferred to other individuals/rosters.
How to Register:
Visit the OPTECH Website and click the orange "Register Now" button to be taken to the registration form, or click on the "Registration" tab on the left to view rates and policies.
Select “Exhibit Booth/Kiosk Personnel” while registering to receive your complimentary exhibitor registrations.
For registration help or questions, please email membership@nmhc.org.
Shipping information, labels, and deadlines are provided in the Exhibitor Services Kit.
All exhibitors are encouraged to ship booth materials to the Freeman Advance Warehouse to avoid delivery and unloading delays during move-in at the Wynn.
Exhibitors in 20’x20’ and larger spaces are required to ship booth materials to the Freeman Advance Warehouse to be eligible for early move-in. Early move-in cannot be guaranteed if booth materials are delivered directly to the show site.
EXHIBITOR INSTALLATION/MOVE-IN SCHEDULE:
Monday, Oct. 30th: 12:00 - 4:30 PM
Early Move-In for 20x20 booths and larger only, by request; freight must be shipped to the Freeman Advance Warehouse.
Tuesday, Oct. 31: 8:00 AM - 4:30 PM
Move-In For All Booths
Wednesday, Nov. 1: 8:00 AM - 3:00 PM
Move-In For All Booths
EXHIBIT HALL HOURS/SHOW SCHEDULE:
The Exhibit Hall is open to all attendees and exhibitors during the following dates/times:
Wednesday, November 1: 5:00 - 6:30 PM
5:00 - 6:30 PM: Opening Reception
5:00 - 6:30 PM: Brella Networking Tables
Thursday, Nov. 2: 10:30 AM - 6:00 PM
10:30 AM - 6:00 PM: Brella Networking Tables
10:30 AM - 12:30 PM: Barista
11:30 AM- 12:30 PM: Quiet Hours
12:30 - 2:00 PM: Lunch
3:30 - 5:00 PM: Quiet Hours
5:00 - 6:00 PM: Closing Reception
Friday, Nov. 3: NONE
There are no exhibit hall hours on Friday, Nov. 3rd.
EXHIBITOR DISMANTLE/MOVE-OUT SCHEDULE
Thursday, Nov. 2: 6:00 - 10:00 PM
Friday, Nov. 3: 8:00 AM - 1:00 PM
- 11:30 AM-12:30 PM
- 3:30-5:00 PM
NMHC anticipates traffic in the exhibit hall to be the slowest during General Sessions, and has designated those times in the Expo as "Quiet Hours."
During Quiet Hours, the exhibit hall will remain open for attendees or exhibitors who wish to visit the expo, but exhibitors are not required to have a fully staffed booth.
Quiet Hours are as follows:
Thursday, November 2:
Do not leave any valuables unsecured or unattended during Quiet Hours.
Promote your company’s presence at OPTECH using our official show graphics and conference logos!
Download graphics here: https://www.nmhc.org/meetings/exhibit/exhibitor-social-media-toolkit/
2023 OPTECH Call for Speakers
We invite all NMHC members and non-members to help shape the content of our conference. Click here to learn more and submit a speaker volunteer form!
All speaking requests must be submitted through the web form found on the page linked above. NMHC cannot guarantee a response if you are not selected to speak on a session. Please do not call or email to check on speaker selection status, NMHC does not have the capacity to respond to the high volume of inquiries.
Sponsorship opportunities for 2023 NMHC OPTECH are no longer available.
All subgroup events or hospitality functions taking place during an NMHC meeting at the host hotel require NMHC approval. Requests made directly through the hotel for event space will be forwarded to NMHC for review.
NMHC Sponsor firms at the Chair’s Circle, Friends of the Council, or Conference Sponsor level are eligible to host a subgroup event at the host hotel. Event space will not be assigned to non-sponsoring firms.
Subgroup events and hospitality functions (whether held at the host hotel or off-property) may not conflict with NMHC’s official program hours. Any event or function that competes for attendees’ time, during program hours, is prohibited by NMHC.
To request event space at this conference, complete and submit the Subgroup Event Request Form.